You can create a room anywhere in a repository that allows folders. However, it is recommended that you restrict the number of rooms in a repository to less than 250.
To create a room, users must not only have permission to create objects in the intended location, but must also belong to the Create Room role in the repository.
When you create a room, you become its owner.
To create a room:
Navigate to the location for the new room.
Do one of the following:
Click New Room.
Select File > New > Room.
The New Room dialog box opens.
In the Create tab, specify these properties:
Name (required). The name of the new room. The name must be unique among the names of other objects in the same cabinet.
Welcome message. Optional rich text that will appear below the navigation path on the room’s home page.
To subscribe to the room, select the Subscribe to this room checkbox (click [+] Show options if necessary to view the option).
You can either continue to another tab, or click Finish to create the room.
Choose the room’s members either now, or after the room is created.
The Choose Owners tab provides the usual Webtop controls for selecting users, groups, or roles. You can add or remove members in this role later. As the room’s creator, you automatically become an Owner.
On the Choose Contributors tab, pick the repository users, groups, or roles that you want in the room’s Contributors role. You can add or remove members in this role later.
Select the room’s options either now, or after the room is created.
Rights to remove governing. Decide who can remove the governing relationship that the room has over objects belonging to the room, either room Owners only, or any room member (Contributors as well as Owners).
Room Banner. Decide whether your room displays a graphic at the top of all pages in the room. To specify a custom banner, select the Use Custom Banner checkbox. Pick the graphic file (.gif, .jpg, .jpeg, or .png format, no more than 36 pixels tall) that will upload to the room when you click Finish.
You can remove a room’s graphic by editing the room’s properties, clearing the Use Custom Banner checkbox, and clicking OK to put your change into effect.
Accessors for newly added objects. Set up the permissions to add to an object when it becomes governed by the room. A chart lists which permissions will be granted each local group. Each row in the chart shows the name, and current settings of one group, with an Edit button leading to an editing dialog. The chart initially shows the two built-in groups, Contributors, and Owners, with the following default settings:
Contributors: RELATE, Run Procedure, Change Location.
Owners: DELETE, Run Procedure, Change Location.
If additional room-level groups are created after the room is created, the chart also lists these groups, with initial permission of NONE, and no extended permissions.
The room creator can change the setting for any group by clicking Edit in its row to open the Set Access Permissions: For new objects added to the room dialog box, which contains the usual controls for setting permissions.
Click Finish to close the dialog box, and create the room.
Or, you can click Cancel to close the dialog box without creating a room.